Facility Coordinator

1. Facilities Support

Assist with day‑to‑day facilities operations

Help log and track maintenance requests and follow up on completion

Conduct simple site checks and report defects or issues

Support basic asset and equipment tracking.

Finance support and raising PO’s and tracking of expenses.

2. Vendor & Contractor Coordination

Assist in scheduling service visits (cleaning, pest control, maintenance, etc.)

Escort contractors and ensure works are carried out safely

Collect service reports and update records

3. Safety, Security & Compliance Support

Support fire safety checks and emergency preparedness activities

CCTV and Access pass management

Help maintain safety records and inspection logs

Follow workplace safety procedures and house rules

Support in the preparation of internal and external audits

4. Project Coordination (Entry‑Level Scope)

Assist in facilities‑related projects such as:

Office renovations or minor refurbishment works

Office moves, restacking, or expansion projects

Equipment upgrades (lighting, furniture, pantry, meeting rooms)

Support project schedules, checklists, and task tracking

Coordinate with contractors on site access, work timing, and permits

Monitor project progress and report status updates to the project lead

5. Customer Service & Administration

Respond to facilities‑related requests from employees

Provide courteous and timely support to internal users

Help prepare simple reports and maintain documentation

Assist with invoice tracking and service documentation

Requirements

Education

Diploma in Facilities Management, Building Services, Engineering, related fields or up to 2 to 3 years of job-related experience

Fresh graduates are welcome to apply

Skills & Experience

Basic computer skills (Microsoft Excel, Word, PowerPoint, Outlook)

Willingness to learn facilities operations and building systems

Ability to follow procedures and instructions

Prior internship or part‑time experience in facilities, administration, or customer service is an advantage

Personal Attributes

Responsible and reliable

Good communication skills

Organized and willing to support hands‑on tasks

Positive attitude and customer‑focused mindset