Project Coordinator / Project Manager (Event Industry)

Position Overview

We are seeking a capable and motivated Project Coordinator / Project Manager to join our team at CT Singapore. The ideal candidate should have a background in live events, audiovisual (AV) production, or technical project management. This position offers growth opportunities based on experience and future performance.

You will be responsible for coordinating and delivering a wide range of live events and technical projects across the Asia-Pacific region. This includes managing client relationships, overseeing technical and operational aspects, ensuring compliance and documentation, and leading/supporting on-site execution. The ideal candidate is resourceful, highly organized, technically inclined, and comfortable working both independently and as part of a fast-paced team. And deliver successful event.

Key Responsibilities

Project & Client Management

Coordinate and deliver events from initial brief through to on-site execution and project close-out

Act as the main point of contact for clients throughout the project lifecycle

Attend client meetings, site recces, and technical planning sessions

Support or lead project budgeting, quotations, and cost monitoring

Maintain strong client relationships to foster repeat business

Technical & Operational Planning

Recommend and prepare technical solutions and Audio,Visual & Lighting equipment lists

Produce technical layouts and drawings using CAD/Vectorworks (advantageous)

Coordinate freelance crew and technical show operators for events

Manage logistics: crew scheduling, transport arrangements, and on-site substitutions

Supervise on-site setup and teardown, ensuring smooth event execution

Documentation & Compliance

Generate project paperwork: crew booking sheets, warehouse job files, risk assessments, method statements, and schedules

Submit required certificates, permits, and supporting documents pre- and post-event

Ensure compliance with health and safety procedures onsite and in-office

Team Collaboration & Support

Liaise with internal teams, venues, vendors, and third-party contractors

Interface with Admin and Project Assistants for vendor sourcing and paperwork coordination

Support warehouse and equipment maintenance where necessary

Other Duties

Travel across the region as required for project support

Be available after hours and on weekends during active project periods

Undertake any additional tasks assigned by the Project Director

Qualifications & Skills

Experience in live events, AVL, production, or project coordination/management

Solid foundational knowledge of AVL systems (audio, video, lighting) and how they integrate on-site is a strong plus.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

Working knowledge of CAD software (Vectorworks, AutoCAD, Sketch-Up) is a strong advantage

Strong communication and interpersonal skills

Highly organized with attention to detail and deadlines

Ability to lead when necessary, and support when required

Willingness to work extended hours and travel across APAC

Desirable Traits

·         Strong problem-solving skills and ability to stay calm under pressure

·         Excellent time management and ability to prioritize multiple tasks effectively