Snr / Executive Assistant, Operation Theatre Administration(10400)

Overview

This role is responsible for managing administrative functions to ensure smooth operations of the Operating Theatre (OT).

Job Responsibilities

Billing and charging matters

Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors

Follow up with vendors and nurses for any charging issues

If needed, submit request to Business Office to block patient bills for charge adjustments

Procurement and management of OT supplies and equipment

Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT

End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices, and delivery orders for billing

Work with MMD on inventory levels for stock and non-stock items

Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top-up or extension of Purchase Orders

Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area

Requisite, control and maintain utilization of office supplies in the assigned area

Other Administrative Duties

Daily updates of OT listing schedule to surgeons

Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)

Ordering of pantry and stationary supplies, ensuring they are at par level

Printing of implant cards for patients who had implant surgeries

Submit AOH and EHOT claim forms for surgeons to HR

Requirements

Diploma or equivalent professional qualifications.

Minimum 2 years of experience in clerical and administrative duties.

A good understanding of accounting and figures.

Good computer skills in Word, Excel and Power Point.

Good communication and interactive skills.

Able to work independently.

If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.