ADMINISTRATIVE ASSISTANT

Company Overview

Wee Yie Engineering Pte Ltd is a Singapore-based licensed plumbing and sanitary contractor specialising in project-based works for main contractors and developers. The company delivers compliant, reliable plumbing solutions aligned with regulations and project needs.

Job Summary

You will provide administrative support by organising documents, managing correspondence, tracking deadlines, coordinating schedules, and assisting with basic bookkeeping to ensure smooth office operations.

Responsibilities

Organise and file receipts, invoices, and expense records systematically to maintain accurate documentation

Manage incoming and outgoing correspondence including emails, quotations, and general replies to support communication flow

Track deadlines for renewals, submissions, and compliance paperwork to ensure timely completion

Coordinate schedules for meetings, appointments, and deadlines to optimise team productivity

Follow up on outstanding payments and invoices to support financial processes

Maintain a simple contact and lead tracker to assist with client and prospect management

Provide basic bookkeeping support by logging expenses and preparing documents for accountant and GST filing

Respond promptly to client enquiries via Email and Whatsapp to maintain customer service standards

Preferred competencies and qualifications

Prior administrative or office experience to support efficient task execution

Proficiency with Excel, Google Sheets, email platforms, and basic filing systems to manage data and communication

Detail-oriented and self-motivated to organise unstructured paperwork effectively

Good communication skills in English to ensure clear and professional interactions

Based in Singapore with ability to commute to the office for on-site responsibilities