Admin Assistant (Procurement)

Job Summary

Support procurement and administrative operations by managing records, coordinating material logistics, and maintaining accurate documentation to ensure smooth project execution.

Responsibilities

Assist with comparing quotations, updating pricing, preparing purchase orders, and managing procurement documents according to approved requirements

Maintain accurate records for suppliers, procurement, stock, stationery, uniforms, and safety items; conduct stock checks and arrange replenishment as needed

Prepare and update transmittal forms, lorry crane rental records, Excel spreadsheets, and other supporting documents; ensure proper filing for easy reference

Manage PPE issuance and maintain records for new and existing workers, ensuring timely updates and monitoring of distribution

Maintain rental and equipment records, including transfers and invoice matching, updating all relevant documents accurately

Coordinate material collection and transportation; monitor delivery schedules to meet project timelines

Perform general filing, data entry, documentation, and office administration tasks efficiently

Carry out other ad-hoc duties as assigned by the supervisor