Warehouse/Shipping Admin

About the role

This role encompasses shipping and delivery administration alongside warehouse and logistics support, requiring coordination across operational areas to ensure timely and accurate cargo movement and inventory management.

Key responsibilities

Handle crucial shipping documents, including Bills of Lading (BOL), packing lists, delivery orders (DO), commercial invoices, and customs documentation

Coordinate  occasional  schedules with local couriers, freight forwarders, and 3PL transport vendors for timely cargo pickups and deliveries

Track outbound and inbound shipments, update order statuses, and flag potential transit delays to internal teams

Verify carrier freight charges against quotes and process shipping invoices for accounting approval

Maintain precise real-time inventory records in the Warehouse Management System (WMS) for stock receipts, transfers, and dispatches

Reconcile physical stock counts against system records during routine, weekly, or cycle counts, investigating any discrepancies

Generate warehouse picking lists and packing labels, verifying job orders against physical stock prior to staging

Liaise directly with warehouse supervisors and forklift operators to prioritize urgent orders and organize staging space

Monitor warehouse consumable supplies (pallets, stretch wrap, cartons, thermal labels) and initiate purchase requisitions as needed

Assist with customer service support when possible

Requirements

Proficiency in Microsoft Office applications

Able to work in a team

Meticulous and organized