HR and Admin Manager(Sole Contributor, Town, $6500 - $7600)

Key Responsibilities

Human Resources &Compliance

Lead the end-to-end recruitment process, from job posting, candidate screening, and interviewing to offer management.

Manage onboarding, offboarding, tax clearance, and exit interviews for all staff.

Draft, review, and maintain employment contracts, HR policies, and employee handbooks in compliance with the Singapore Employment Act.

Oversee foreign worker pass applications, renewals, and cancellations via EPOL and myICA (Work Permits, S Passes, Employment Passes).

Handle employee grievances, disciplinary matters, and performance appraisal processes.

Plan and organize staff engagement activities, company events, and wellness initiatives.

Training & Development Administration

Identify organizational and departmental training needs in collaboration with department managers.

Source, evaluate, and liaise with external training providers and vendors for corporate courses, certifications, and upskilling programs.

Manage end-to-end training logistics, including course bookings, scheduling, enrollment, tracking attendance, and post-training evaluations.

Apply for and manage training subsidies and government grants (e.g., SkillsFuture Singapore (SSG) funding, Absentee Payroll) to optimize the company’s training budget.

Maintain comprehensive training records, employee certification expiry trackers, and mandatory compliance training records.

Payroll & Benefits Administration

Process monthly end-to-end payroll accurately for ~70 headcount, including salary calculations, overtime pay, commissions, and expense claims.

Manage CPF contributions, IR8A / IR21 tax submissions, and government-paid claims (NS Make-Up Pay, Maternity/Paternity Leave, Childcare Leave, etc.).

Administer corporate insurance schemes (workplace injury compensation, outpatient, and hospitalization insurance).

Track leave balances, attendance records, and medical claims.

Office & General Administration

Oversee day-to-day office management, facility maintenance, and office supplies procurement.

Liaise with vendors, landlords, IT support contractors, and corporate insurance brokers.

Maintain organized physical and digital personnel files in compliance with the PDPA (Personal Data Protection Act).

Support management with administrative duties, corporate filings, and ad-hoc operational tasks.

Requirements

Experience: Minimum 4–6 years of hands-on HR generalist, training administration, and payroll experience in Singapore. Experience as a sole HR contributor in an SME setup is highly preferred.

Payroll & Training Competency: Proven track record in processing end-to-end payroll independently for 50–100 employees and handling SSG/SkillsFuture grant applications.

Regulatory Knowledge: Sound working knowledge of the Singapore Employment Act, CPF Act, MOM regulations, IRAS guidelines, and PDPA.

Soft Skills: High level of integrity, discretion, strong problem-solving abilities, and excellent communication skills to interact with all levels of staff.

Technical Skills: Proficiency in MS Office (Word, Excel) and experience with local cloud-based HR Information Systems (HRIS) and payroll software

Preferred Qualifications

Diploma or Bachelor’s Degree in Human Resources, Business Administration, or a related discipline.

Certification in Singapore Employment Law / IHRP certification is an advantage.

Please send your resume to john@oaktree.com.sg with the following details in MS Word format:

• Position applying for
• Current remuneration
• Expected remuneration
• Notice period

John Goh Meng Chye

EA License No: 06C4642

EA Reg No: R1102621

We regret that only shortlisted candidates will be notified.