Purchasing Administrator

Responsibilities

Ensure all payment documents are prepared and submitted to the Finance Department within stipulated timelines.

Perform matching of payment documents and forward them to the respective Purchaser for verification and/or amendment.

Data Entry, organise, file, and maintain payment documents on a daily basis to ensure proper record-keeping.

Prepare accurate and complete summaries of all payment documents.

Enter invoice details into the Treasury Integrated System in a timely and accurate manner.

Submit payment document summaries together with supporting documents to the Purchaser for verification.

Follow up with the Purchaser and site QS on document submissions and any required corrections or amendments.

Carry out any other ad hoc duties as assigned by Management.

Requirements

3-5 years of relevant experience in purchasing administration, procurement support, or accounts/purchasing clerical work.

Basic understanding of purchasing, invoicing, and payment documentation processes.

Familiarity with accounting systems, ERP, or treasury systems is an advantage.

Detail-oriented, organised, and able to handle high volumes of documents accurately.

Good coordination and follow-up skills with internal stakeholders.

Proficient in Microsoft Office applications, especially Excel.