Business Administrative Assistant

We are seeking a detail-oriented and proactive Business Administrative Assistant to support day-today operations within a fast-paced financial advisory environment. This role provides exposure to business operations, client servicing processes, and internal coordination within the financial services industry.

Key Responsibilities:

Provide administrative and operational support to ensure smooth day-to-day business functions

Use AI-powered tools (e.g., ChatGPT, Canva, NotebookLM) to summarise information and create visual materials

Assist with documentation, data entry, and preparation of reports and presentations

Support client servicing processes, including coordination of documentation and follow-ups• Liaise with relevant departments (e.g. Operations, Compliance, Finance) to facilitate processes

Track and monitor submissions, ensuring accuracy and timeliness

Support ongoing projects and process improvement initiatives

Support social media or digital content creation• Assist in organizing group events, client events, or awards functions

Adhoc tasks as assigned

Requirements

Currently pursuing a Diploma or Degree in Business, Finance, Economics, or related disciplines

Proficient in Microsoft Excel and PowerPoint

Detail-oriented with strong organisational skills

Proactive, responsible, and willing to learn

Strong communication and interpersonal skills

Ability to manage multiple tasks and prioritise effectively

Familiarity with AI tools (e.g. ChatGPT, Claude, Notebook LM, Canva or similar) is a plus