Data Migration Specialist

About the Role

Own the end-to-end preparation of the Club's legacy data — primarily from its current club management system, and any other systems currently in use — for migration into the Club's new club management platform, working from the vendor's data migration templates.

Key Responsibilities

Extract and organize data primarily from the Club's current system, and from any other systems or sources currently in use by the Club, across Finance (GL/chart of accounts, budget), AR (bill codes, dues).

Membership (types, primary/dependents), F&B/Retail POS (menu items, modifiers, locations), Banquets, Events, and Activities.

Clean, standardize, and validate data for accuracy and completeness before populating the vendor's migration templates.

Work through how the outgoing system's data structure maps to the new platform’s data.

The two systems won't organize information the same way, and untangling that mapping logic is a core part of the role.

Liaise directly with department heads (Finance, Membership, F&B, Sports/Activities) to source and clarify data.

Flag data quality issues early and escalate to the IT Project Manager.

Support data reconciliation around Go-Live and end-of-month close (member balances, inventory counts).

Maintain a simple tracker of module-by-module completion status.

Requirements

Junior profile — At least 1 year of relevant work experience; hands-on execution entry level role.

Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables, data cleaning functions) required.

Experience with ERP systems is required; familiarity with CRM or membership management systems would be advantageous.

Comfortable working with file formats such as CSV and performing basic troubleshooting of data import and export errors.

Detail-oriented and analytical, with a genuine affinity for data — someone who gets energized by figuring out how two systems' data logic connect.

Strong reconciliation and problem-solving instincts.

Proactive, self-directed, and comfortable taking ownership of a workstream with ability to work independently on assigned tasks while seeking guidance when required.

Prior experience in data entry, data migration, or a finance/membership admin role — preferred.

Club, hospitality, or membership-organization experience — a plus.

This is a 100% on-site role.