Administrative Coordinator

Responsibilities

·        Provide support to the Office Manager

·        Responsible for day-to-day office administrative operations of back office under the supervision of the Office Manager

·        Prepare new joiner orientation packs

·        Assist in event support and coordination, including organizing conferences and events

·        Prepare meeting agendas and minutes

·        Handle office expenses

·        Assist in administrative account operations– company registry, audio conference account, firm provided phone telecom service

·        Assist in Employment Pass and accommodation arrangements for overseas employees

·        Standby cover for front office receptionist duties

·        Maintain and order office supplies, ensuring adequate stock levels at all times

·        Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition

·        Coordinate with building management and external vendors for facilities-related needs

·        Manage vendor contracts, service agreements and renewal dates

·        Assist with maintaining office directories, floor plans and other internal administrative records

·        Assist in general administrative and ad hoc duties as assigned

Requirements

·        Minimum of 3 year of secretarial/administrative/customer service experience, preferably in a law firm or other professional services environment

·        Proficient in MS Word, Excel and PowerPoint

·        Strong proficiency in both written and spoken English is required. Chinese proficiency is a plus.

·        Highly organized with the ability to prioritize

·        Strong sense of responsibility

·        Self-motivated, able to multi-task and to work independently under pressure