Administrative Assistant

Responsibilities

Raise Purchase Requisitions (PR) through SharePoint and liaise with Procurement for processing and approvals.

Manage procurement-related transactions, billings, and payment processes through SAP and other internal systems.

Coordinate vendor access arrangements, including T-badges and visitor badges.

Handle withholding tax matters and ensure supporting documentation is complete and accurate.

Follow up with vendors after Purchase Order (PO) issuance and coordinate site visits.

Arrange vendor visits based on maintenance schedules and ensure valid POs with sufficient balances are available prior to service execution.

Coordinate PO top-up requests and follow through on approval processes when required.

Collect and process Delivery Orders (DOs), working closely with internal stakeholders to facilitate Goods Receipt (GR) postings.

Investigate and resolve discrepancies relating to Goods Receipts (GR), invoices, quantities, pricing, and vendor billings.

Verify Forms of Acceptance (FOA) and supporting documentation to facilitate invoice processing and payment.

Ensure all procurement, payment, and documentation processes comply with company policies and audit requirements.

Maintain proper filing, scanning, and record management of operational and compliance-related documents.

Coordinate logistics and freight arrangements for overseas sample shipments when required.

Liaise with vendors, procurement, finance, warehouse, and operational teams to ensure smooth administrative and procurement support.

Support ongoing process improvement initiatives and maintain accurate administrative records.

Perform any other administrative duties assigned by the supervisor from time to time.

Requirements

Minimum GCE 'O' Level, NITEC, Diploma, or equivalent qualification.

Minimum 1 year of relevant experience in administration, procurement support, purchasing support, accounts payable, or operations administration.

Experience in handling Purchase Requisitions (PR), Purchase Orders (PO), invoice processing, and vendor coordination

Knowledge of SAP and Purchase-to-Pay (P2P) processes

Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

Strong attention to detail with the ability to maintain accurate records and documentation.

Good organizational, time management, and multitasking skills.

Effective communication and interpersonal skills with the ability to work with internal and external stakeholders.

Possess a proactive attitude, willingness to learn, and ability to work independently as well as in a team.

Comfortable working in a compliance-driven environment and adhering to audit requirements.

Able to handle confidential information with professionalism and integrity.

We regret that only shortlisted candidates will be notified.

Brunel International S.E.A. Pte. Ltd.

UEN No.: 199603098R

EA Licence No.: 16S8067

EA Personnel: Shahidan Yusof (R1658969)