Executive Assistant

What You’ll Do

As an Executive Assistant, you will play a key role in supporting the Singapore team by providing high-quality secretarial, administrative, and operational support.

You will help drive the smooth and efficient running of the team by managing a wide range of priorities, coordinating critical administrative processes, and ensuring day-to-day activities are executed with accuracy and professionalism.

The successful candidate will be a trusted and integral member of the broader team, with the confidence and adaptability to work effectively in a fast-paced, international environment.

Serve as a trusted partner and proactive business coordinator for the Senior Managing Directors and the broader team.

Proactively manage complex calendars, travel, meetings, stakeholder communications, and follow-up actions to ensure priorities are advanced efficiently.

Oversee timekeeping, timesheets, expense claims, reimbursements, vendor payments, billing, and client invoicing with accuracy and attention to detail.

Coordinate new business matter openings, conflict checks, contractual reviews, invoice submissions, and related Finance processes.

Organize and support internal and external marketing activities, client events, team functions, and business meetings.

Collate, analyse, and report business data, and assist with presentations, reports, and business-related documents.

Liaise effectively with other support functions to support smooth business operations.

Handle sensitive information with sound judgment, discretion, and professionalism.

Take ownership of ad-hoc priorities and drive business-as-usual activities to an optimal standard.

What You Will Need to Succeed

Basic Qualification

Minimum 5–6 years of relevant experience in consulting, professional services, or a similar fast-paced environment, with a strong understanding of industry practices and business operations.

Experience supporting senior stakeholders across different international time zones.

Exposure to client interactions and a good understanding of client relationship management.

Proactive, resourceful, and able to take ownership of responsibilities.

Professional, reliable, and demonstrates strong integrity and work ethic.

Strong interpersonal and communication skills, with the ability to build effective relationships at all levels.

Strong organizational and time management skills, with the ability to prioritize competing tasks, manage multiple responsibilities, maintain quality, and meet deadlines.

Good problem-solving skills, with the confidence to recommend practical solutions.

Adaptable and flexible in a dynamic and fast-changing environment.

Detail-oriented, with a strong focus on accuracy and high-quality work.

Advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

Immediate availability or ability to start on short notice will be a strong advantage.