Senior Admin Executive

Job Description & Requirements

Responsiblities

1. Website & Listing Management

Update PropertyGiant website with new listings, photos, videos, floor plans, and property details.

Ensure all listing information is accurate, complete, and aligned with brand standards.Manage listing updates on external portals (PropertyGuru, 99.co, internal CRM, etc.).

Upload and maintain agents’ profile pages and marketing materials.

2. Paperwork & Documentation

Prepare all required paperwork for submission, including:Letter of Intent (LOI), Option to Purchase (OTP), Exclusive agreements HDB/BCA/URA-related forms, Tenancy agreements & handover documents

Ensure documents are accurately filled, properly signed, and submitted on time.Organise and digitise all documentation for easy retrieval.

3. Operational Support

Coordinate appointments, property viewings, and internal schedules.

Assist with collating project information from developers/partners.

Maintain internal tracking sheets for listings, leads, and marketing schedules.

Follow up with solicitors, bankers, and cobroke agents when required.

4. Marketing & Media Coordination

Support the marketing team with:

Uploading videos to TikTok/IG/YouTubePreparing captions, thumbnails, and basic edits

Tracking performance data and audience engagementAssist with designing simple marketing materials using Canva or templates.

5. General Administrative Duties

Maintain file organisation and company documentation.

Handle calls, WhatsApp enquiries, and route messages to the right agents.

Support day-to-day office operations and ad-hoc tasks.

Requirements

Prior experience in real estate admin or marketing support preferred (not compulsory).

Strong command of English; Chinese proficiency is a bonus.

Good organisational skills, time management, and attention to detail.

Comfortable using:

Canva

WordPress / web CMS

Google Drive, Docs, Sheets

Basic video upload tools

Able to work in a fast-paced, dynamic environment.

Positive attitude, strong initiative, and willingness to learn.

Additional Information

Salary: From $3,000

Industry: Real Estate

Working Location: 3 days in office, 2 days WFH

Working days & hours: 5 days week, 9.00 AM to 6.00 PM

Job Types: Full-time, Contract, Commission