Operations Executive (Payments & Invoicing)

Operations Executive (Payments & Invoicing) (Ref: 37852)

Location: Central

【Responsibilities】

Manage the full transactional cycle, including the generation of accurate sales invoices and the processing of outgoing payments to vendors and commercial counterparties.

Prepare and issue accurate sales invoices, recurring bills, and debit/credit notes daily using the in-house trading system.

Raise Disbursement Instructions via the in-house trading system to the Finance & Accounting team to facilitate outbound payments via TT remittance.

Maintain organized digital and physical filing systems for all billing documents, receipts, and credit/debit notes to support month-end closing and audit requirements.

Coordinate with Trade Operations Specialists and the Finance & Accounting team to clarify payment and invoicing details and resolve documentation discrepancies.

Ensure timely and accurate entry of payments and invoices to maintain data integrity for month-end operational reporting.

Assist with various assignments as directed by managers or supervisors, including report generation, shipment file retrieval, and e-filing to meet audit requirements.

Following successful integration, gain hands-on experience in the life cycle of Letters of Credit (LC), a fundamental financial instrument in global trading.

Ad Hoc duties may include vetting LC instruments and preparing documentation to facilitate banking negotiations.

【What you will receive】

Variable Bonus (Depending on Company and Individual performance)

Annual Leave: 20 days

Medical Leave: 14 days

Medical benefits: 100% as-charged medical and dental benefits

【Requirements & Preferences】

Diploma in Finance, Business, Supply Chain, or a relevant field

Possess around 1-2 years of experience in either Finance Operations (AP/invoicing) or Trading/Logistics Operations, ideally within a trading environment

Experience using ERP/trading systems such as SAP/CTRM Trading system module

Experience handling payment Instructions and vendor invoice verifications/reconciliations

Exposure or knowledge of trade documents, such as. Bills of lading/warehouse receipts/Seaway bills, etc.

Excellent communication in English and Mandarin to liaise with English and Mandarin speaking counterparts

Able to join within 1 month's notice or shorter

(Advantageous)

Experience in metal trading

Experience in Letter of Credit (LC)

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We regret that only shortlisted candidates will be notified.

Registration No.: R1874034 (Niltasha Binte Ibrahim)

Recruitment Licence: 12C5051