Administrative Assistant (Receptionist)

Key Responsibilities

Manage the reception area, handle administrative procurement and maintain the office environment to ensure smooth daily operations

Handle incoming calls, emails, couriers and deliveries, as well as meeting room bookings and arrangements. Maintain proper filing and administrative records

Liaise with building management, vendors and service providers on office related matters

Assist with travel and accommodation arrangements when required

Support new employee onboarding and office access arrangements

Support IT to prepare laptops for the teams or any other tasks that need to be performed for the office, set up computers and install software

Support both internal and external functions, assist with company events and staff activities.

Maintain close coordination with the administrative department in the Shanghai office to ensure proper sharing and communication of information and policies

Perform other ad-hoc administrative duties and other supportive roles as required

Requirements

Diploma or equivalent qualification and above

Minimum 1–3 years of relevant experience in administration, reception or office support

Proficient in written and spoken English and Mandarin

Familiar with administrative processes and general office practices in Singapore

Strong organizational, well organized, multitasking and problem-solving skills with good attention to detail.

Able to work effectively in a fast paced and dynamic environment and adapt to changing priorities.

Proficient in Microsoft Office applications.

Able to work independently as well as part of a team.