Corporate Services Team Lead

Responsibilities

Corporate Services (CS) Admin Bible

To assist in drafting and establishment of CS related policies, work procedures and SOPs

To assist in budget preparation and overall cost control

Complete and submit the internal audit requirements

Facilities Management

To assist in office relocation/renovation projects – planning and development

To supervise Help Desk operation for maintenance of office and building facilities, furniture and fixtures in good condition.

To manage space planning and monthly space cost allocation.

Fixed Asset Management

To verify update on new purchase and transfer of fixed assets, etc.

To supervise and conduct the annual stocktaking of furniture and fixtures and office equipment.

General administration

To take full responsibility of office administration.

To supervise Corporate Services team to ensure smooth running of the department.

To improve the productivity and service level of Corporate Services.

To supervise and monitor reception operation, mail room staff and daily operation.

To supervise off-site storage.

To coordinate between receptionists and tea lady and ensure professional quality of service being provided.

To supervise pantry items supplies.

Printing

To supervise general printing of company letterheads, name card, statement, client agreement, account opening forms, etc.

To monitor maintaining stock level of all printing items.

Procurement

To supervise overall procurement related matters.

To take care of contract and agreement, insurance and IT related procurement matters in eProcurement System.

Project management

To coordinate and site supervision on office renovation works.

To be responsible for any other ad hoc projects assigned by Department Head.

Security Access Control / CCTV System

To supervise access card usage database.

To monitor daily operations of access control and CCTV systems and prepare analysis report when necessary.

To exercise control by developing regular reporting system.

To review with management on access level from time to time.

Training

To provide training to Corporate Services staff.

Corporate Services Departmental briefing to new staff

Travel Arrangement

To supervise and monitor air ticket booking and hotel accommodation.

To train up staff in handling travel arrangement.

To assist and exercise cost savings and control at any time.

Other Ad-Hoc Administrative Support

Requirements

Relevant education and experience