Admin cum Accounts Support

1. Administrative Support

Answering and directing phone calls, managing correspondence and emails

Managing general administrative tasks including filing, scanning, photocopying and monthly reports preparation

Oversee compliance with statutory reporting and filing requirements e.g. CPF, IRAS, MOM, NS, IRAS and all other government-related matters

Familiar with MOM pass applications, renewals and issuance

Familiar with ISO audits and document preparation

In-charge of Company Insurance (FWMI, WICA, H&S, Vehicles etc.)

Coordinate office supplies and stationeries

Process staff claims and leave applications and maintain all records in well-organised manner

Calculation of workers monthly wages

Maintain workers record (esp. Passes &Training expiry dates)

Monitor workers dormitory assignments

Assist with preparing purchase orders, delivery orders, and other documents

Coordinate and follow-up with suppliers, subcontractors, customers, and site personnel when required

Assist management and project teams (Sales & Operations) with daily administrative tasks

Perform other ad-hoc administrative duties as assigned

2. Accounts Support

Assist with daily accounting transactions and data entry into Xero accounting software

Prepare and issue invoices, quotations, and payment documents

Assist with accounts payable and accounts receivable

Follow up on outstanding payments and assist with payment processing

Maintain proper filing of accounting documents

Assist in preparing monthly accounts and reports

Liaise with suppliers, customers, and relevant departments on billing matters

Project Costing and upkeep, monitor for progress claim and Retention

Carry out projection of monthly overall expenses

Handle quarterly GST reporting and queries

Generate monthly report on Sales/Collections/Management

Prepare monthly bank reconciliation & follow-up on the unreconciled items

Assist in preparation of yearly financial statements and support to audit inquiry

Support the Accounts Manager with other accounting duties as required

3. Job Requirements

Willing to work in the WEST (Sunview Road)

Min. 1-2 years of administrative working experience but fresh entry level are welcome to apply

Min. GCE O Level / ITE Cert in accounting or equivalent.

Computer literate and proficient in Microsoft Office especially Word & Excel

Knowledge of basic accounting principles and bookkeeping

Experience with Xero accounting software is an advantage

Able to communicate effectively with colleagues,suppliers, subcontractors, and foreign workers

Strong attention to detail and accuracy in documentation

Able to work independently and manage multiple tasks withgood time management skills

Willing to learn and take on additional responsibilities