Administrative Executive

Job Description:

Assist in handling and maintaining proper records of feedback or complaints received from the residents.

Assist the CM to attend to Section 47(1)(c) notice and update strata roll upon receipt of notice of transfer

Assist the Condominium Manager in petty cash management and collection of payment by residents on daily basis, including daily account closing.

Update trust accounts periodically of all transactions for the contributions, facilities’ charges and deposits for receipts issuance to residents.

Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. according to House Rules, By Laws and Standard Operating Procedures.

Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.

Carry out regular update of the content of the notice board(s).

Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties.

Co-ordinate council meetings and annual general meetings as instructed by the Condominium Manager.

Any other duties assigned by supervisor / Manager

Job Requirements:

At least 2 years of experience in an administrative or office support role, preferably within the property management industry

Strong organisational and time management skills with the ability to prioritise multiple tasks

Excellent communication and interpersonal skills, with a customer-focused attitude

Proficiency in using Microsoft Office suite, with the ability to learn new software quickly

Attention to detail and a high level of accuracy in your work

A team player who is proactive, reliable and adaptable to changing priorities

Applicants must be willing to work 5.5 days' work week. (Alt Sat after confirmation)

Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate

Computer literate

Pleasant personality and able to work independently