Accounts & Administration Executive

We are looking for a responsible, organised and detail-oriented Accounts& Administration Executive to join our team.

This is a hands-on role covering day-to-day accounting, accounts payable and receivable, administrative support, office coordination and compliance matters.

The successful candidate will work closely with management and external accounting, tax and audit professionals to ensure the company’s financial records and administrative operations are maintained accurately and efficiently.

The ideal candidate is someone who can work independently, takes ownership of assigned responsibilities and is comfortable working in a dynamic SME environment.

Key Responsibilities

Accounts & Bookkeeping

Maintain accurate and timely accounting records and daily accounting entries.

Record sales, purchases, expenses, receipts and payments.

Maintain proper supporting documentation for accounting transactions.

Assist with monthly closing and preparation of management reports.

Maintain systematic and accurate accounting and filing records.

Accounts Payable& Receivable

Process and verify supplier invoices and supporting documents.

Prepare payment schedules and payment requests.

Monitor outstanding supplier balances and payment due dates.

Issue customer invoices and receipts.

Monitor outstanding customer payments and follow up on overdue accounts.

Maintain updated accounts receivable aging records.

Bank Reconciliation& Cash Flow

Perform regular bank reconciliations and investigate discrepancies.

Maintain cash-flow records and assist management with cash-flow monitoring.

Ensure accounting transactions are properly recorded and reconciled.

GST, Tax & Audit Support

Assist with GST preparation and filing requirements.

Coordinate with external accountants/tax agents on GST and corporate tax matters.

Prepare supporting schedules and documents for tax computation and submission.

Assist with year-end accounts preparation and annual audit requirements.

Liaise with external auditors and provide supporting documents when required.

Compliance & Corporate Administration

Maintain records of company statutory documents and important compliance deadlines.

Coordinate with external corporate secretarial service providers on ACRA-related matters.

Monitor renewal dates for company licences, insurance policies and other registrations.

Maintain proper records of contracts, agreements and confidential company documents.

Assist management in ensuring company policies and procedures are followed.

Office Administration

Support the smooth day-to-day operation of the office.

Manage office supplies, stationery and general administrative requirements.

Coordinate office maintenance, repairs and service providers.

Arrange courier and delivery services, including supporting the sales team with consignment arrangements.

Maintain organised physical and electronic filing systems.

Liaise with suppliers, contractors and other service providers as required.

Management & Business Support

Coordinate meetings, appointments and calendars.

Assist with meeting arrangements and preparation of meeting minutes where required.

Assist with business travel arrangements and bookings.

Obtain quotations and assist management in evaluating routine purchases and services.

Undertake other administrative and accounting duties as assigned

Work Location: Northstar @ AMK