Admin & Procurement Clerk

Key Responsibilities

Assist with purchase requisitions, purchase orders (POs), and purchasing documentation.

Obtain and compare quotations from suppliers.

Source new suppliers and maintain an updated supplier/vendor database.

Follow up with suppliers on pricing, availability, delivery schedules, and order status.

Coordinate with internal departments regarding purchasing requirements.

Check that delivered items match the PO, quantity, specifications, and pricing.

Assist with invoice matching and payment documentation.

Monitor inventory levels and assist with stock replenishment.

Maintain accurate purchasing records, reports, and filing.

Handle supplier enquiries and resolve basic delivery or order discrepancies.

Support the Purchasing/Procurement Manager with administrative and operational tasks.

Ensure purchasing activities follow company policies, budgets, and approval procedures.

Requirement

Good communication and negotiation skills.

Strong attention to detail and accuracy.

Good Excel/Microsoft Office skills.

Ability to organize multiple orders and deadlines.

Basic understanding of procurement and inventory processes.

Good supplier follow-up and coordination skills.