Administrative & Production Executive

Job Description

Provide daily administrative and operational support to management and production teams.

Prepare and maintain purchase orders, sales orders, quotations, delivery orders, invoices and production documents.

Assist in planning and updating production schedules, work orders and job priorities.

Monitor work-in-progress (WIP) and follow up on production status to meet customer delivery dates.

Coordinate with Production, Purchasing, Store, QA/QC, Sales and Logistics on materials, job status and delivery requirements.

Check and monitor availability of raw materials, components and consumables required for production.

Follow up on material shortages, subcontracting work and outstanding supplier deliveries.

Maintain accurate production records, job sheets, inventory records and documentation.

Assist in arranging deliveries, collections and other logistics requirements.

Liaise with customers and suppliers on order status, delivery schedules and general administrative matters.

Highlight potential production delays, material shortages or delivery issues to management promptly.

Assist with manpower attendance, leave records, filing and other general office administration when required.

Ensure documents and records are properly maintained for quality, audit and traceability purposes.

Perform other administrative and production coordination duties assigned by management.

Job Requirements

Minimum N/O-Level, Nitec, Diploma or equivalent qualification.

Relevant experience in administration, production planning, manufacturing operations or production coordination is preferred.

Proficient in Microsoft Excel, Word and general computer applications.

Able to understand and follow production schedules, work orders and delivery requirements.

Good coordination and communication skills with internal departments, customers and suppliers.

Strong organisational skills with good attention to detail and accuracy.

Able to multitask, prioritise work and meet deadlines.

Able to work independently with minimal supervision and as part of a team.

Responsible, proactive and willing to follow up closely on outstanding matters.

Able to work effectively in a fast-paced manufacturing environment.