Administrative Assistant

Job Type: Full-time

Responsibilities

Prepare and issue accurate invoices to customers to ensure timely billing

Monitor incoming payments and follow up with customers to secure payment completion

Prepare rental agreements and organise all related documents for easy retrieval and compliance

Document vehicle handover and takeover processes precisely to maintain clear records

Maintain comprehensive records of rental transactions and vehicle documentation for audit and reference

Provide administrative support to facilitate smooth day-to-day rental operations

Respond to customer enquiries promptly and advise on rental-related matters to enhance customer satisfaction

Communicate effectively with customers regarding booking details, vehicle collection, and return arrangements

Preferred competencies and qualifications

Prior experience in administrative roles or vehicle rental operations is advantageous but not mandatory

Local Polytechnic Diploma preferred

Other Information

Working Conditions

6-day work week

8 hours per day / 44 hours per week

Working hours: 9.30am – 6:30pm

3 Month Probation: Work every Saturday during probation; after probation, Saturday duty will be rotational

Benefits

Competitive remuneration based on experience

Stable, supportive, and hands-on work environment

Opportunity to gain practical experience in fleet and rental operations

Half days on Saturday

Lunch provided

Food provided

Free parking