ACCOUNTS & ADMIN ASSISTANT

Job Summary

You will support daily office and construction-related administrative tasks, coordinate vehicle and machinery documentation, process orders, manage supplier communications, and assist management and operations teams to ensure smooth business operations.

Responsibilities

Answer phone calls and greet visitors to maintain professional office interactions

Manage office supplies to ensure availability and organization

Coordinate and administer company vehicles and machinery documentation, including road tax, insurance, servicing, and parking matters with relevant authorities (LTA, One Motoring, URA, HDB)

Receive and process high-volume incoming orders for ready-mix concrete, premix, mortar, diesel, and related construction materials via phone, email, or digital portal

Maintain accurate records and documentation for vehicle and machinery supply to internal and external parties for finance billing

Invite quotations, negotiate prices, and coordinate with suppliers and cross-functional teams to secure cost-effective purchases

Prepare quotations, purchase orders, delivery orders, and invoices to support procurement and billing processes

Create presentation slides using PowerPoint to support communication needs

Perform administrative duties and tasks as assigned to support company operations

Carry out other ad-hoc duties as required by the company

Preferred competencies and qualifications

Experience in the construction industry

Proficiency in MS Office Applications (Word, Excel, PowerPoint) and ERP systems

Bilingual in English and Chinese to provide quality customer service and attend to enquiries from Chinese-speaking customers

Minimum N / O Level / ITE / Diploma with 1 to 2 years of administrative experience

Good communication and interpersonal skills

Positive attitude and willingness to learn

Ability to start on short notice

Other Information

Job Types: Full Time, Permanent

Working location: 33 Ubi Avenue 3

Working days: 5 days per week, 9am – 6pm

Interested applicants, please send your detailed resume (including past experiences, current and expected salary) to: cindy@unitedworks.com.sg