QUANTITY SURVEYOR

A. Progress Claims

Prepare and submit monthly progress claims in accordance with the contract requirements and agreed valuation procedures.

Review and verify work progress based on site records, approved drawings, specifications, and actual work completed.

Coordinate with the Project Manager, Site Team, Consultants, and Client’s Representative for progress assessment and certification.

Maintain proper records and supporting documents for all progress claims.

Monitor the status of submitted claims, certifications, and payments.

Follow up on outstanding certifications and payment matters with relevant parties.

Ensure all claims are accurately measured, properly documented, and submitted within the required timeline.

B. Invoicing and Payment Administration

Prepare and process invoices based on certified progress claims and approved payment documents.

Verify invoice amounts against approved claims, contracts, purchase orders, and relevant supporting documents.

Coordinate with the Accounts/Finance Department to ensure timely submission and processing of invoices.

Monitor outstanding payments and maintain an updated payment status.

Assist in resolving discrepancies relating to claims, invoices, deductions, retention, taxes, and other payment matters.

Maintain proper records of invoices, payment certificates, receipts, and related correspondence.

C. Variation Orders (VO)

Identify, record, and monitor potential Variation Orders arising from changes in scope, drawings, specifications, site conditions, or Client instructions.

Prepare Variation Order submissions, including detailed descriptions, measurements, cost breakdowns, supporting documents, and relevant quotations.

Evaluate and quantify variations based on contract rates, agreed rates, quotations, or appropriate valuation methods.

Coordinate with the Project Manager, Site Team, Consultants, and Client to obtain necessary approvals for VOs.

Maintain a comprehensive Variation Order register and monitor the status of each variation from initiation through approval and final account.

Ensure all approved variations are properly incorporated into project cost records and subsequent progress claims.

D. Contract & Project Administration

Assist in the administration of main contracts, subcontract agreements, and relevant commercial documentation.

Review contractual requirements relating to payment, valuation, variations, claims, and notices.

Ensure commercial submissions comply with contractual requirements and project procedures.

Prepare commercial reports and summaries for management review.

Maintain proper filing and documentation of contracts, claims, invoices, VOs, correspondence, and supporting records.

Coordinate with consultants, contractors, subcontractors, suppliers, and internal departments on commercial matters.

E. Reporting & Coordination

Prepare monthly commercial and project administration reports.

Maintain updated registers for:

Progress Claims

Payment Certificates

Invoices

Variation Orders

Subcontractor Claims

Outstanding Payments

Contractual Correspondence

Attend project and commercial meetings when required.

Provide timely updates to the Project Manager and management on claim status, variations, payments, and commercial issues.

Perform other quantity surveying and project administration duties as assigned by management.