Commercial Support Specialist (MEDICAL DEVICE MNC) - East/up to $4.6k #HAO

Salary: up to $4600

Working Days & Hours: Mon – Fri office hours

Location: Bendemeer

Job Description:

Commercial Team Support (50%)

• Provide logistical support and coordination to the sales and commercial teams for major events and activities.
• Organize customer meetings, workshops, sales conferences, and regional commercial/marketing events.
• Support contract administration, document management, and approval workflows.
• Maintain sales organization records, distribution lists, and team contact databases for the Singapore Team
• Assist in monitoring action items arising from commercial meetings and ensure timely follow-up.
• Coordinate venue bookings, catering, logistics, and participant communications.
• Support preparation of meeting minutes and follow-up actions.

Operational Support (35%)

• Collaborate with Finance, HR, Marketing, and other functions to facilitate business operations.
• Assist in procurement and purchase requisition processes when required such as PURE requisition and MDG creation and follow-up
• Support data collection and preparation of sales performance reports and dashboards.
• Drive process improvements to enhance administrative efficiency and team effectiveness.

Executive & Travel Management (15%)

• Manage and coordinate the Head of MED, SEA’s calendar, appointments, and meeting schedules.
• Prepare and submit expense claims and reimbursement requests for the Head of MED including tracking and reconciling travel expenses and supporting documentation.
• Organize internal and external meetings, including preparation of agendas, taking minutes, presentations, and meeting materials.
• Screen and prioritize incoming communications, ensuring timely follow-up and action.
• Prepare reports, presentations, correspondence, and business documents as required.
• Maintain confidential records and sensitive business information.
• Coordinate SBU/Business Sectors communications and administrative activities.
• Arrange domestic and international travel bookings, including flights, hotels, visas, transportation, and itineraries for major events and meetings
• Manage travel logistics and ensure compliance with company travel policies.
• Liaise with travel agencies, vendors, and finance teams regarding bookings and payments.

Job Requirements: Min Diploma/Degree in any course w min 3 yrs of relevant experience in supporting sales & marketing team, preferably in medical device/pharma/life science industries

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number: 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg