Outdoor Admin Executive (Cleaning Operations)

Company Overview

We provide a full range of cleaning services to commercial buildings, shopping malls, manufacturing facilities, and residential properties.

Job Summary

Support day-to-day cleaning operations through administrative coordination, site visits, and operational assistance across multiple cleaning worksites.

Responsibilities

Provide administrative and operational support to the Operations team to ensure smooth daily management of cleaning worksites

Visit cleaning worksites regularly to address operational needs and resolve site issues promptly

Coordinate daily operational matters with Operations Managers, Supervisors, and site personnel to maintain workflow efficiency

Assist in deploying manpower, tracking attendance, and maintaining accurate operational records

Maintain and update site records, checklists, reports, and other documentation to support operational transparency

Assist with site inspections and jobsite audits, preparing detailed reports as required to ensure compliance and quality

Follow up on outstanding operational issues with relevant site personnel to ensure timely resolution

Coordinate cleaning equipment, uniforms, supplies, and other operational resources to meet site requirements

Liaise with internal departments to facilitate smooth operational and administrative processes

Support documentation and coordination efforts related to cleaning contracts and worksites to ensure contract compliance

Travel between different worksites to perform operational follow-ups and coordination tasks efficiently

Perform additional operational and administrative duties as assigned by Management to support team objectives

Required competencies and certifications

Valid Class 3 driving license to enable travel between various cleaning worksites (essential for role duties)

Proficiency in English and Mandarin to communicate effectively with Mandarin-speaking cleaning staff and operational personnel

Preferred competencies and qualifications

Relevant experience in administration, operations, facilities management, cleaning services, or related service industries

Proficiency in Microsoft Office applications, especially Excel and Word, to manage operational documentation and reporting

Strong communication, coordination, and organizational skills to manage multiple operational matters independently

Ability to work independently and manage multiple operational tasks efficiently

Comfortable working in outdoor and operational environments

Willingness to travel between different worksites as required

Other Information

Working Hours

6 days per week

8.00am to 5.00pm

Work Location

Company office and various cleaning worksites