Administrative & Operations Assistant

Job Summary

Support the general managers by performing administrative tasks and managing filing systems for operations and finance to ensure smooth office and operational workflows.

Responsibilities

Assist the general manager with administrative tasks to support daily office operations

Organize and maintain filing systems for Finance documents to ensure easy retrieval and compliance

Manage operational records filing to support efficient business processes

Assist in Preparing shipping documents, invoices and billings

Perform data entry, filing, and document scanning

Maintain and update customer database reports

Assist superior in shipping operations.

Other admin duties assigned by superior.

Job Requirements

Diploma/Degree qualification in Engineering, Business Administration, or related field.

Minimum 1 years of relevant working experience.

Proficiency in Microsoft Office Applications (eg. Word, Excel, PowerPoint, Outlook) and XERO accounting software.

Strong organizational and time management skills.

Ability to work effectively under deadlines.

Ability to communicate effectively with senior management, clients and internal stakeholders.

Ability to multi-task and prioritize effectively in a fast-paced environment.

Self-driven and able to work under minimal supervision, taking initiative to complete tasks.

Able to work both independently and collaboratively in a team environment.

Strong problem-solving skills and the ability to adapt to changing priorities.

Able to start work immediately is an advantage