Receptionist & Office Administrator

Role Overview

We are a multi-billion-dollar hedge fund and asset manager seeking a professional, dependable, and service-oriented Receptionist &Office Administrator. The role manages reception, supports daily officeoperations, and provides administrative assistance. Depending on business needs and performance, thesuccessful candidate may also support selected client service activities.

Key Responsibilities

• Manage reception: welcome and registervisitors, escort guests, offer refreshments, answer calls, and keep the receptionarea presentable.
• Act as the first point of contact forinvestors, business partners, vendors, and prospective clients; coordinatevisitor access, security passes, deliveries, and building-management requests.
• Maintain meeting rooms, common areas, and thepantry, with adequate stationery, IT equipment, and pantry supplies.
• Manage service providers, verify invoices,and maintain vendor files, service contracts, office records, and assetregisters.
• Provide administrative support for meetings,filing, scanning, correspondence, couriers, expenses, and confidentialdocuments.
• Coordinate travel, reservations, officeevents, team lunches, and year-end functions.
• Support HR administration, includingonboarding and offboarding, visitor logs, access cards, and NDA records.
• Depending on business needs and performance,support client service activities, including client visits, contact records,standard materials, appropriate greetings or gifts, and routing enquiries tothe relevant team.

Required Qualifications & Experience

• Diploma, Higher Nitec, or equivalent inBusiness Administration, Hospitality, Secretarial Studies, or a related field.
• At least two years’ experience in reception,office administration, hospitality, or a similar support role; financial orprofessional services experience is preferred.
• Strong written and spoken English and Mandarin;other relevant languages are an advantage.
• Proficient in Microsoft Office andcomfortable using standard scheduling and communication systems.

Personal Attributes

• Professional, courteous, andservice-oriented.
• Organised, detail-oriented, and discreet.
• Proactive, dependable, and composed.

Compensation & Benefits

• Competitive salary based on experience.
• Discretionary annual performance bonus.
• Comprehensive medical and dental insurance.
• Annual leave and statutory benefits inaccordance with local requirements.