Executive, Operations & Administration

COMPANY DESCRIPTION

NVPC is the national agency dedicated to growing a culture of volunteerism and philanthropy in Singapore. By engaging individuals, organisations, communities and leaders across the people, private and public sectors, we seek to create a more caring, inclusive, and compassionate society. Together, we envision Singapore as a City of Good, where everyone is able to give every day and everywhere (3Es), contributing their time, talent, treasure, ties and testimony (5Ts). Learn more at nvpc.org.sg.

RESPONSIBILITIES

Workspace & Facilities Management: Ensure NVPC's office environment is safe, functional, clean, and welcoming by coordinating with building management, vendors, and internal stakeholders to support smooth workplace operations

Office Operations & Administration: Manage day-to-day office operations, including vendor coordination, procurement, workplace access arrangements, and administrative processes to ensure operational efficiency across the organisation

Project & Vendor Coordination: Support office improvement works, workspace arrangements, and operational initiatives by coordinating with vendors, service providers, and building management

Employee Engagement & Events: Support and execute staff engagement, wellbeing, appreciation, and workplace events that foster a positive and collaborative workplace culture

Onboarding Support: Support onboarding and offboarding processes to ensure employees feel welcomed, supported, and well-equipped throughout their workplace experience

Workplace Safety & Compliance: Support workplace safety, emergency preparedness, and office compliance processes to maintain a safe and well-managed workplace environment

Budget & Invoice Coordination: Support office-related procurement, invoice processing, and budget tracking in collaboration with Finance and internal stakeholders

QUALIFICATIONS

Minimum 2-3 years of experience in workplace operations, office administration, facilities management, hospitality, or related operational support roles

Highly organised and proactive, with the ability to manage multiple priorities independently in a fast-paced environment

Strong interpersonal and communication skills, with a collaborative and service-oriented approach to supporting stakeholders

Comfortable coordinating vendors, workplace logistics, and day-to-day office operations

Proficient in Microsoft Office and Microsoft Teams

Passionate about creating a positive, welcoming, and well-run workplace experience for employees and guests

Please note that your application will be sent to and reviewed by the direct employer - National Volunteer & Philanthropy Centre