sales and operations admin

Company Overview

The Yong Huat Hardware team has over 20 years of experience sourcing and supplying quality hardware products from Europe and Asia Pacific. We specialize in serving the construction industry and institutions with affordable, quality-assured tools and materials.

Job Summary

We are looking for a responsible and detail-oriented Sales & Operations Admin to support the daily operations of our business. You will work closely with the team to process sales orders, coordinate with customers and suppliers, manage inventory, and ensure smooth day-to-day operations. Training will be provided for candidates who are willing to learn.

Responsibilities

Prepare accurate quotations, sales orders, and purchase orders to support sales and procurement processes

Respond promptly to customer enquiries via phone, email, and WhatsApp to maintain strong customer relations

Coordinate with suppliers to confirm product availability, negotiate pricing, and schedule deliveries

Source products and obtain competitive quotations from suppliers as needed to meet customer demands

Monitor inventory levels regularly and update stock records to ensure accurate inventory management

Coordinate delivery schedules to ensure timely fulfillment of customer orders

Liaise with the Accounts Department to ensure invoices are processed accurately and on time

Maintain detailed and accurate records of sales, purchases, and customer interactions for reporting and auditing

Assist with general administrative and operational tasks to support smooth business functions

Perform ad-hoc duties assigned by Management to meet evolving business needs

Preferred competencies and qualifications

Minimum GCE 'O' Level, NITEC, Higher NITEC, Diploma or equivalent

1–2 years of experience in administrative, sales support, or customer service roles is preferred

Fresh graduates with a positive attitude are welcome to apply

Good communication and interpersonal skills to engage effectively with customers and suppliers

Proficient in Microsoft Office applications (Word, Excel, Outlook) to perform daily tasks efficiently

Organised and meticulous with the ability to multitask and manage priorities

Able to work independently and collaboratively within a team environment

Other Information

Working Hours Monday – Friday

8: 30 AM – 6:00 PM

Why Join Us?

Training and guidance provided

Friendly and supportive working environment

Opportunity to learn about sales, purchasing, inventory, and business operations

Career growth opportunities for the right candidate