HR Operations Executive (1-Year Contract)

Job Summary

We are looking for a detail-oriented and hands-on HR Operations Executive to support the day-to-day HR operations of our Singapore office.

This role focuses on HR administration, employee documentation, onboarding and offboarding, Work Pass administration, employee activities, HR-related payments and general operational support to the HR team.

The successful candidate should be organised, meticulous and comfortable handling documentation, follow-ups and multiple administrative tasks in a fast-paced working environment.

This is a 1-year contract position.

Key Responsibilities

HR Operations & Documentation

Prepare and maintain employment contracts, confirmation letters, transfer letters, promotion letters, salary adjustment letters and other employee-related documents.

Maintain accurate employee records, personnel files and HR documentation.

Track probation, contract expiry, confirmation and other employee lifecycle milestones and follow up on required actions.

Support onboarding and offboarding processes, including document collection, employee information updates and clearance arrangements.

Support Work Pass applications, renewals, cancellations and related documentation where required.

Assist with HR system updates and maintain accurate employee information and records.

HR Administration & Coordination

Handle HR-related invoices, quotations, expense claims, payment requests and supporting documents.

Coordinate with Finance, vendors and internal stakeholders on HR-related payments and administrative matters.

Maintain HR trackers, records and supporting documents and ensure proper filing and follow-up.

Support employee benefits and welfare administration.

Assist with employee activities, engagement events, staff welfare arrangements and other HR initiatives.

Provide administrative support for HR projects and other day-to-day HR activities.

Recruitment & Onboarding Support

Support job postings and recruitment administration.

Assist with interview scheduling, candidate communication and follow-up.

Prepare offer and pre-employment documentation.

Coordinate pre-employment checks and joining arrangements.

Support new employee orientation and induction activities.

Requirements

Diploma or Degree in Human Resources, Business Administration or a related discipline.

1–3 years of relevant HR administration or HR operations experience preferred.

Experience in employee documentation, onboarding, Work Pass administration or recruitment coordination will be an advantage.

Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.

Detail-oriented with strong organisational and follow-up skills.

Comfortable handling documentation and routine administrative work with accuracy.

Able to manage multiple tasks and deadlines independently.

Good communication and interpersonal skills.

Communicate and coordinate with employees and internal stakeholders on HR administrative matters, including stakeholders who primarily communicate in Mandarin.

Familiarity with Singapore HR practices and MOM-related processes will be an advantage.

Employment Details

Employment Type: 1-Year Contract

Department: Human Resources

Location: Singapore

Working Days: Monday to Friday