Executive Assistant

Administrator

Location: Wetherby

Type: Flexible hours, Permanent

Salary: £15.06 per hour - Flexible hours

Reed is thrilled to be partnering with a proud, family-run fabrications business in Wetherby to recruit a dynamic and detail-driven Administrator for a newly created role. If you're someone who thrives in a fast-paced environment, loves variety, and takes pride in keeping things running smoothly behind the scenes—this could be your perfect next step.

This role is packed with variety. You’ll be managing technical drawings, coordinating deliveries, supporting internal teams, and being the go-to person for all things admin. You’ll be the backbone of the business, directly supporting engineers, project managers, and directors. It’s a chance to join a close-knit team that genuinely cares about what they do and each other, with room to grow and shape the role as the business evolves.

Key Responsibilities:

• Upload and download drawings across multiple portals/websites
• Monitor emails for drawing updates, calculations, comments, and actions
• Convert files, rename, and save in correct folders
• Maintain and update the drawings register
• Print and distribute drawings internally
• Carry out additional drawing-related admin tasks
• Update internal enquiry spreadsheets
• Manage deliveries and scan/save delivery notes to the job tracker
• Raise purchase orders for materials and consumables
• Save and organise test certificates
• Update operational and maintenance manuals
• Create new contract folders and subfolders
• Greet and assist visitors
• Answer incoming calls and handle enquiries
• Manage post and occasional errands (mileage paid)
• Update holiday spreadsheets
• Scan and save supplier order acknowledgements
• Support directors with ad hoc admin tasks

What We’re Looking For:

• Strong written, verbal, and numerical skills
• Confident with Microsoft Office (Word, Excel, Outlook)
• Detail-oriented with a proactive mindset
• Self-motivated and enthusiastic
• Friendly, approachable, and a true team player
• Excellent customer service and communication skills
• Full UK driving licence

Perks & Culture:

• Work with a family-run business that values its people
• Enjoy a supportive and collaborative environment
• Be part of a company that’s growing and evolving
• Mileage paid for occasional errands
• Make a real impact in a role that’s central to operations

Ready to bring your admin skills to a role that’s as rewarding as it is varied? Apply now and become a key part of a business that’s proud of its roots and excited about its future.