Accounts Cum Admin Executive

Company Overview

Oxen is an IoT technology company specializing in distributing and maintaining monitoring systems for construction sites, including noise monitoring, ECM CCTV, TSS, vibration monitoring, turnstiles, Skycam, and CCTV systems.

Job Summary

You will assist the Accounts and HR Manager with daily accounting and HR tasks to support smooth operations in finance, payroll, work pass applications, and administrative duties.

Responsibilities

Assist the Accounts/HR Manager with daily accounting and HR functions to ensure accurate and timely processing

Prepare subscription documents and verify them against invoices for accuracy and completeness

Create asset records for equipment to maintain up-to-date inventory tracking

Process petty cash reimbursements and allocate expenses correctly to maintain financial accuracy

Assist in applying for work passes to enable staff access to construction sites

Verify subcontractor and vendor invoices, ensuring proper documentation and compliance

Perform general administrative tasks including filing, data entry, mail processing, and answering calls to support office operations

Collect timesheets and assist in project allocation for staff salary and worker wage calculations

Update petty cash records, track staff working hours, process payroll, and manage ordering and filing of invoices and delivery notes

Maintain and update employee files for hires and resignations to ensure accurate HR records

Perform other ad-hoc tasks as assigned to support team needs

Required competencies and certifications

Professional certification or diploma holder as a minimum educational qualification

Preferred competencies and qualifications

Knowledge of accounting principles to support financial tasks

Strong organizational skills to manage multiple tasks with attention to detail

Effective time management skills to meet deadlines and prioritize work

Proficiency in Microsoft Office to perform data entry and document preparation

Positive learning attitude to adapt and grow in the role

Other Information

Job Highlights

5-Day Work Week

On Job Training Provided

Good Work Environment / Work Life Balance