HR & ADMIN EXECUTIVE

Admin duties

Manage day-to-day administrative tasks including filing, document preparation, and scheduling for the maintenance of the operating systems.

Ensure that office supplies remain well-stocked.

Maintain and facilitate the scheduling of the shops’ equipment, fixtures and fittings.  Liase with vendors, service providers, and contractors, including requesting quotations, tracking deliveries, and scheduling appointments.

Schedule for maintenance and repairs as necessary including but not limited office and shop equipment, fixtures and fittings.

Procurement of non-operating items required for the shop and events’ team.

Ensure cleanliness, orderliness, and functionality of common office areas.

HR duties

Post recruitment advertisements on various recruitment platforms, including MyCareersFuture, EHL portal, and other relevant channels.

Research and reach out to recruitment channels locally and overseas.

Screen and shortlist resumes, coordinate interview schedules and work trials.

Prepare offer letters and employment contracts.

Liaise with hospitality & culinary schools, locally and overseas for internship placement.

Keep track of staff birthdays.

Always update and keep staff data current, ensure visibility of work permits expiration dates and activate renewal process accordingly (work passes, hygiene courses, insurance, etc.)

Assist on any ad-hoc tasks/projects.