Receptionist cum Administrative Assistant

Working Hours:

Mondays to Thursdays: 8:30 AM to 6:00 PM (inclusive of a 1-hour lunch break)

Fridays: 9:00 AM to 6:00 PM (inclusive of a 1-hour lunch break)

Off on Saturdays, Sundays, and gazetted Public Holidays

Roles & Responsibilities

We are looking for a dedicated and organized individual to manage general front desk operations and support the administrative functions of the institution.

Key duties include:

Handling frontline services and attending to telephone or walk-in enquiries professionally.

Assisting with general office admin work, including sorting mail, receiving goods, handling photocopying assignments, and printing certificates.

Collating official student returns, such as medical records forms and dismissal slips.

Performing data entry, consolidating surveys, and maintaining digital and physical records for the administration team.

Administering institutional student/parent services, including managing car decals and executing bus bookings.

Rendering basic first aid to students when required.

Managing lost-and-found articles and keeping track of the general loan record book.

Maintaining cleanliness and supplies at the General Office pantry, conference room coffee machine, and water dispensers.

Performing ad-hoc duties as assigned by Admin Managers or School Leaders.

Requirements

Minimum GCE O-Level certification or equivalent educational qualifications.

Proficiency in basic IT applications, including Microsoft Office (Word, Excel) and data entry systems.

Strong interpersonal skills with the ability to communicate clearly and professionally in English.

Meticulous nature with excellent organizational skills.

Prior customer service or administrative assistance experience within a school environment is highly preferred.