Operations Executive

As an Operations Executive, you will be responsible for assisting with the management of the Home's daily operations. You are required to ensure the welfare, safety and care of our clients. You will manage and optimise all operations relating to but not exclusive to:

Client Management

Ensure clients' personal hygiene and cleanliness are maintained

Ensure the safe custody of clients

Work closely with the Nursing team, Dietitian and Speech Therapist to ensure clients' dietary needs are met

Assist in liaising and managing feedback from clients/ clients' Next-of-Kin (NOK)

Assist to resolve conflicts among residents

Building, Equipment and Maintenance

Assist in carrying out preventive and corrective maintenance on the Home building and facilities

Liaise with relevant parties immediately for urgent repairs, for example: pipe bursts, roof leakages, electrical faults etc.

Accompany Estate Management staff and contractors and show them around area of work

Supervise contractor performing repair work in the Home to ensure work is satisfactorily carried out

Arrange for servicing and repair of the fire-fighting equipment, fire alarm system, intercom system, emergency lighting system and all other equipment in the Home

Pests control management

Evaluate reported facility/ equipment faults and inform the appropriate persons

Identify and recommend suitable rectification works and costs to ensure optimal functioning

Review and recommend maintenance schedules of all appropriate tools and equipment

Ensure work schedules and documentations are completed timely and accurately

Support Workplace Safety and Health (WSH) activities to ensure organisational and regulatory requirements are followed when maintenance works are carried out

Vendor Management

Inventory Management

Ensure inventory accuracy of equipment, furniture, consumables and all other stocks in stores

Liaise with central store and internal store in management of fast-moving inventory

Be accountable for delivery schedules and movement of inventory.

Improve logistics flow by monitoring wastage and costs reduction

Key contact point for suppliers and external partners

Vendor Management

Maintain inventory cards for equipment and furniture and update them as necessary

Update all inventory of the Home

Others

Liaise with Public Utilities on power meter reading, all gas appliances repair and servicing, enquiries and complaints

Plan duty rosters for Healthcare Assistants

Conduct briefing to the Nursing Aides and Healthcare Assistants

Qualifications

Diploma in any field

Preferably candidates with at least 1 year of relevant working experience

Other Information

Working Location: Chai Chee

Comfortable working with children and adults with multiple disabilities

Analytical and project management skills

Be sharp and with Growth Mindset

Possess good team ethics and strong communication skills

Work well in a dynamic work environment

Able to perform shift work and working on weekends

5-day work week with rotating day shifts