HR & Admin Executive

Responsibilities

HR Functions:

Monitoring of work pass expiry and assist with renewals and HR documentation

Maintain headcount report and HRIS updates

Maintain employee e-P files

Support HR letters (confirmation, extension, 3rd party reference check letters)

Prepare contract renewals for review by HR Manager and update HR system and ensure accurate annual leave is credited

Scan and update Director’s monthly expense claims for reimbursement

Support government surveys (MOM, IMDA etc)

Support HR Manager on monthly insurance tracking and yearly renewal

Support staff training application, submitting government claims, certifications and maintaining training records

Validate pre-employment medical invoices to finance

Cancellation of work passes where applicable

Set up and maintenance of laptop and account access for a small group of employees (ad-hoc basis)

Any other duties as assigned

Office Administration:

Manage general office administration including processing and tracking office expenses and payments

Office pantry and stationary supplies and vendors coordination

Maintain and top up first aid box items (every 6 months)

Creation of quarterly newsletters and festive greetings

Check mailbox, scan & file letters

About You:

Diploma in HR, Business Administration or related field

Microsoft Office (Excel, Word, PowerPoint) and Google Workspace

Familiarity with HRIS/payroll system (Info-Tech) is advantageous but not necessary

Knowledge of Singapore Employment Act and MOM regulations

Attention to detail and positive learning attitude