Document Controller

Job Responsibilities

Manage and maintain project documents, drawings, correspondence, and records within the Electronic Document Management System (EDMS).

Ensure all project documentation is accurately registered, categorized, distributed, archived, and retrievable in accordance with project requirements.

Administer document control workflows, including submissions, reviews, approvals, revisions, and transmittals.

Monitor document status and ensure timely processing of deliverables between internal teams, consultants, contractors, and clients.

Maintain document registers, metadata attributes, workflow states, and audit trails to ensure data integrity and traceability.

Coordinate with project stakeholders to ensure compliance with document control procedures and information management requirements.

Generate and maintain project reports, dashboards, and performance metrics using Excel, Power BI, or other reporting tools.

Support the implementation and adherence to ISO 9001 quality management standards and ISO 19650 information management requirements where applicable.

Manage and maintain Deliverables Management (DM) processes within Bentley ProjectWise or similar EDMS platforms.

Conduct regular document audits to ensure compliance with project, client, and regulatory requirements.

Assist in the development and continuous improvement of document control procedures, templates, and workflows.

Provide training and guidance to project teams on document management systems and best practices.

Job Requirements

Diploma in Business Administration, Information Management, Engineering, or a related discipline, or equivalent qualification.

Minimum 5 years of relevant experience in document control, registry management, or project information management, preferably within large-scale infrastructure, construction, engineering, or transportation projects.

Strong knowledge of document control principles, records management, and quality management systems.

Familiarity with ISO 9001 and/or ISO 19650 (Information Management using BIM) standards will be an advantage.

Proficient in Microsoft Office Suite, particularly: Microsoft Excel (Pivot Tables, Power Query, advanced reporting)Power BI dashboard development and maintenance

Experience with Bentley ProjectWise and its Deliverables Management (DM) module is highly preferred.

Extensive experience managing Electronic Document Management Systems (EDMS), including: Metadata and attribute management, document workflows and revision control, Audit trails and document traceability, Information governance and compliance

Strong analytical, organizational, and problem-solving skills with excellent attention to detail.

Ability to manage a high volume of documents and deliverables under tight deadlines.

Excellent communication and stakeholder management skills.

Able to work independently and collaboratively within a multidisciplinary project environment.