Admin Executive

Job Summary

Support daily office operations by managing communications, scheduling, document preparation, and administrative tasks to enable efficient workflow and assist senior management in achieving organizational goals.

Responsibilities

Manage incoming phone calls, emails, and correspondence to ensure timely and professional communication

Schedule and coordinate meetings, appointments, and travel arrangements to optimize staff time management

Prepare meeting agendas, record minutes accurately, and distribute them promptly to relevant stakeholders

Organize company events, conferences, and training sessions to support employee engagement and development

Maintain accurate and organized electronic and paper filing systems for easy retrieval and compliance

Prepare, edit, and format documents, reports, and presentations to support business needs

Provide administrative support to senior management, including calendar management and task coordination to enhance productivity

Assist in preparing reports, spreadsheets, and presentations for meetings to facilitate informed decision-making

Conduct research and compile data for projects and reports to support analysis and planning

Required competencies and certifications

Minimum local diploma or higher

Preferred competencies and qualifications

Excellent organizational and time management skills to prioritize tasks effectively

Strong attention to detail and accuracy in managing documents and tasks

Proactive approach to work and willingness to learn (entry-level candidates welcome; training provided)

Other Information

Work Environment

Open office concept with free seating and a view

Chill vibes

Work-life balance

Only shortlisted candidates will be contacted via Email or Phone call