Senior Associate Executive(10463) - Alexandra Hospital

Overview

Under the direction of the supervisor within RICE Community Care department, and in collaboration with Alexandra Hospital and relevant NUHS teams, this position supports core functions that allow the daily operations of the department and the Community Team in AH. The role supports Alexandra Hospital's strategic thrust of integrating care across primary care, community, and home settings through the integrated general hospital model.

The position will support and execute clinical operations for community-oriented aspects of AH’s signature programmes. This role also supports events management and execution, daily operations and administrative functions. The position requires a fast-learning individual capable of detailed execution of tasks, a keen eye for continuous process improvement, and effective communication with stakeholders, including patients.

Job Responsibilities

You will be responsible for the following:

Support Community-oriented Clinical Operations and Business Partnership:

Administrative support of departments’ work in development of integrated care models with a focus on transitional, pre-, and post-hospital workflows, to improve patient outcomes

Support data operations to support clinical operations and decision-making

Administrative support of quality improvement and innovations to improve effectiveness and efficiency of the Community team

Project Support

Operationalise projects that enhance care integration with partners in the community.

Provide operational and administrative support to AH teams giving home- and community-centric care.

Admin support for quality improvement, process improvement projects, adopting methodologies and principles such as Agile, GROSS and GROW.

Conduct selected programmes in the community, including mobility exercise programmes and health education programmes.

Support and run occasional community-oriented events.

Support the engagement and collaboration with healthcare partners in the community.

Support Programme Evaluation and Improvement

Perform data collection through administering surveys and data collation for department programmes, where needed.

Organise and manage data to support department work and evaluation.

Support the daily scheduling, charging and billing operations of the Community team,  which may include:

Service counselling via phone calls to patients/caregivers suitable for enrolment to AH Transitional Care (AH TC) and relevant programmes, and enrol them.

Documenting service counselling proceedings and outcomes

Appointment scheduling

Capturing of service charges and bill generation and amendment for AH Transitional Care

Managing the reports required for audit purposes

Ensure efficient service delivery and positive patient experience

Providing operational coverage as needed

Support the daily operations of the office, and support the supervisor in related matters, including:

Perform secretariat work for meetings and projects

Supported related office administrative matters including budget, finance, procurement and inventory management

Support the maintaining records, legal contracts and department data

Other relevant work as assigned by the supervisor

Requirements

Diploma or equivalent qualification in any discipline

Diploma and above in relevant healthcare administration, business administration, or related field is an advantage.

Minimum 2 years of experience working in large organisations, particularly in administration, innovation projects or healthcare operations.

Good proficiency in spoken and written English.

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Prior experience in using EPIC and SAP will be an advantage

Understands the importance of teamwork and communication with team members

Able to work in a fast-paced environment

Able to work independently

Ability to work weekends or outside office hours on the occasion is required.

Ability to work off-site in the community on the occasion is required.

Possession of these skills and knowledge would be an advantage:

Experience working in a hospital or community care setting

Knowledge of healthcare systems and processes

Familiarity and experience working with primary care, community health, and long-term care sectors

Knowledge of healthcare regulations and policies

Experience with project management methodologies (e.g. Agile)

Proficiency in data analysis and reporting tools (e.g. Excel, SQL, Power BI, Tableau)

Knowledge of healthcare IT systems and electronic health records

Knowledge and experience of healthcare quality improvement methodologies (e.g. Lean)

If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.