Research Funding Administration Executive

About the Role

You'll be involved across the full grants cycle — from collating and checking proposals and coordinating review meetings, to liaising with grantees on pre- and post-award matters, tracking milestones and KPIs, and preparing data and reports for stakeholders.

You'll also support the communication of grant policies and processes and assist with ecosystem events such as grant briefings and roadshows.

What You Will Do

Grants Documentation & Compliance

Collate and review grants documentation including proposals, progress reports, variation requests, and fund requisitions — covering completeness checks, PI debarment checks, KPI verification, and claims checks

Update and maintain data entries on digital grants systems and archive documentation

Execute policies and processes pertaining to the administration of funding initiatives

Assist grant officers and managers with internal and external audits

Grant Review & Secretariat Support

Provide secretariat support for grant review meetings, including scheduling, material collation, minutes writing, venue and logistics coordination, catering, and travel and accommodation arrangements

Coordinate meetings across different time zones where required

Stakeholder Liaison & Communications

Liaise with grantees on pre- and post-award matters

Front general communications on grant queries from internal and external stakeholders

Coordinate and track responses from grant officers for scheme-specific queries

Communicate funding initiative policies and processes to public sector research performers

Prepare and disseminate electronic direct mail (eDM) and grant circulars

Reporting & Data Management

Collate, clean, maintain, and analyse project KPI data and other grant-related data for stakeholder reporting

Regularly review progress of awarded grants to ensure milestones, KPIs, and budgets are on track, and flag issues for early intervention

Events & Administration

Support ecosystem grant events such as roadshows and grant briefings

Support internal training workshops and engagement sessions

Assist with procurement and other back-office administrative tasks

What We Are Looking For

Degree in Business Administration, Public Policy, Finance, Science, or a related field

Prior experience in grants management, research administration, or compliance-related roles preferred

Meticulous attention to detail, particularly in documentation review and data management

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781