Executive (HR & Administration)

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions for a small team while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.

Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.

Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.

HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.

Training Coordination: Organize and track employee training programs and professional development initiatives.

Administrative Tasks:

Diary Management:  Manage schedules,appointments, and meetings for senior executive.

Correspondence Handling:  Manage and prioritize emails, calls, and communications on behalf of the executive.

Meeting Preparation:  Prepare agendas,minutes, and follow-up actions for meetings.

Confidential Support:  Handle sensitive information with utmost confidentiality and discretion.

Trainer Management: Manage trainer scheduling and documentation.

Post-Programme Documentation: Generate certificates and prepare post programme deliverables.

External Stakeholders Liaison: Coordinate with external suppliers for services, products.

Online Order Management: Handle orders and customer enquiries from online platforms.

Office Administration: Prepare necessary paperwork and office documents when required.

Key Skills and Competencies:

Strong organizational and time-management skills.

Excellent communication and interpersonal skills.

High attention to detail and problem-solving abilities.

Ability to handle sensitive information with confidentiality.

Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

Diploma or degree in Human Resources, Business Administration, or a related field.

Proven experience in HR administration and Business admin roles.

Work Environment:

Dynamic and fast-paced environment requiring flexibility and adaptability.

Close collaboration with senior executives and cross-functional teams.