Human Resources Administrator

Job Responsibilities

Manage and perform  day-to-day HR and administrative operations, ensuring all HR-related matters are processed accurately and within the required timelines.

Handle the  full spectrum of monthly payroll processing, including basic salary, allowances, overtime, commissions, deductions, unpaid leave and other payroll adjustments, with a high level of accuracy and confidentiality.

Process monthly  CPF contributions and other statutory submissions, ensuring compliance with prevailing Singapore employment and statutory requirements.

Prepare and process  IR8A, IR21 and tax clearance matters, as well as other relevant employee income tax submissions.

Administer and maintain  government-paid leave and statutory claims, including CPF-related and other applicable government claims.

Manage statutory payments and submissions, including  Foreign Worker Levy (FWL), FWL waiver applications  and other applicable statutory requirements.

Maintain accurate and up-to-date employee records in the  HRIS, including employee particulars, salary information, leave, attendance and other HR-related data.

Manage  employee lifecycle administration, including onboarding, confirmation, transfers, promotions, salary adjustments, resignations and other employee movements.

Assist with  foreign worker administration, including work pass applications, renewals, cancellations and related MOM matters.

Prepare and submit  government surveys, manpower reports and other statutory/administrative returns  within the stipulated deadlines.

Maintain and update the  Occupational Employment Dataset (OED)  and other relevant manpower information on a regular basis.

Maintain proper and systematic  HR documentation and personnel records, ensuring confidentiality, accuracy and compliance with company policies.

Assist with  leave, attendance, medical claims, employee benefits and other HR administrative matters.

Liaise with employees, government agencies and external service providers on HR, payroll and administrative matters when required.

Support the HR team in ensuring  compliance with Singapore employment legislation and statutory requirements.

Perform other  HR and administrative duties and ad hoc assignments  as assigned by management.

Job Requirements

Diploma/Degree in Human Resource Management, or a related discipline is preferred but not mandatory.

Minimum  2 years of relevant HR and payroll experience, preferably with hands-on experience managing monthly payroll independently.

Strong hands-on experience in  full-cycle payroll processing, preferably within an environment involving  basic salary and commission-based remuneration.

Good knowledge of  Singapore payroll practices and statutory requirements, including CPF, IR8A, IR21, FWL and government-paid leave/claims.

Meticulous, detail-oriented and highly organised, with strong attention to  payroll accuracy and data integrity.

Able to handle  confidential employee and payroll information  with a high level of discretion and professionalism.

Good working knowledge of  HR administration, employee records management and HRIS.

Experience with  Info-Tech, SAP and Microsoft Office  will be an advantage.

Good interpersonal and communication skills, with the ability to work effectively with employees at all levels.

Proactive, responsible and able to  work independently with minimal supervision.

Strong time-management and organisational skills, with the ability to manage  multiple deadlines in a fast-paced working environment.

A good team player who is willing to support both  HR and general administrative functions  when required.