Human Resource Officer

Recruitment

Coordinate job postings and manage applicant submissions

Prepare pre-employment documents & ensure completeness of application submissions

Liaise with clients for candidate approvals including submission and follow-ups

Onboarding

Handle work pass process

Prepare and explain employment contracts and follow up on signed LOAs & Addendums

Create and maintain employee P-files

Arrange agreements for onboarding (PPE & Company assets)

Set up new joiner accounts under HRIS and conduct pre-commencement briefings

Notification to site admin/client on commencement dates

Conduct orientation & track/ follow up on signed onboarding documents and orientation forms

Operations

Manage staff movement (New join/resigned staff/transfer staff etc) & update monthly manpower report

Support in payroll process ( i.e HR/finance report, master list, payslip etc)

Manage leave records, approvals, notifications and acknowledgements

Source & arrange stand-in, inform client/site/finance department

Dissemination, acknowledgement and keeping record of signed policies

Handle staff enquiries/grievances/ disciplinary cases

Managing appraisal (if required)

Training

Verify that employees possess required certifications and coordinate relevant training courses to ensure compliance with requirements

seek management approval for training arrangement and handle course registration to ensure compliance and workforce readiness.

Monitor training fund (if any).

Offboarding

Collect resignation reason and formal acknowledgement

Notify internal and client/site teams of departure

Check through final timesheet submission

Manage offboarding checklist and handover process

Any other ad hoc duties as assigned.

Requirements

1-2 years of experience as HRBP or generalist role

Minimum Diploma in HR or any relevant fields

Ability to multi-task and meet tight deadlines/sudden situations

Proactive and does not avoid conflicts/difficult situations & employees

Demonstrated ability to build and sustain relationships with people at various levels, with sound influencing capability

Ability to negotiate and problem solve