HR & Admin Asst / Exec

We are looking for an organized and proactive HR & Admin Executive to support our HR and office administration functions. This role suits someone who enjoys variety, thrives on detail, and is comfortable juggling people-related processes alongside day-to-day office operations. You will work closely with the HR and management team to ensure smooth employee lifecycle management and efficient office administration.

Key Responsibilities

Human Resources

Assist with onboarding and offboarding of employees, including preparation of employment contracts, orientation, and exit formalities

Maintain and update employee records, HR databases, and personnel files in compliance with data protection requirements

Support monthly payroll processing, leave and attendance tracking, and claims administration

Assist in the coordination of employee engagement activities and training sessions

Help ensure HR practices comply with the Employment Act and other relevant Singapore employment regulations

Handle work pass applications, renewals, and cancellations (e.g. Employment Pass, S Pass, Work Permit) where required

Administration

Manage day-to-day office administration, including procurement of office supplies, equipment, and vendor coordination

Handle incoming and outgoing correspondence, courier arrangements, and front-desk duties as needed

Coordinate meeting room bookings, travel arrangements, and logistics for internal and client-facing events

Maintain proper filing systems for both digital and physical records

Liaise with building management, IT, and external vendors on office facilities and equipment matters

Support ad-hoc administrative projects and provide general assistance to management as required

Requirements

Diploma or ITE Diploma

1–2 years of relevant experience in HR and/or administrative support, ideally within a professional services or office environment

Familiarity with Singapore's Employment Act and basic HR compliance requirements

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS or payroll software is a plus

Strong organizational skills with meticulous attention to detail

Good interpersonal and communication skills, with the ability to handle sensitive information with discretion

Ability to multitask, prioritize, and work independently in a fast-paced environment

A positive, service-oriented attitude and willingness to learn

What We Offer

Opportunity to gain exposure across the full spectrum of HR and office administration functions

Supportive team environment with room for professional growth

Competitive salary package commensurate with experience