PMO Analyst / Project Coordinator

Key Responsibilities

PMO Operations & Governance

Support day-to-day PMO activities across multiple projects and workstreams.

Assist in ensuring project teams follow established governance standards, reporting requirements, and internal processes.

Coordinate project reviews, governance meetings, steering committee updates, and management reporting.

Work closely with Project Managers, Delivery Leads, business stakeholders, and client teams on project-related activities.

Maintain project documentation, action logs, decision records, and shared repositories to ensure information is complete and up to date.

Project Financial Tracking

Support project financial tracking and reporting activities.

Monitor project budgets, expenditure, committed costs, forecasts, and funding utilisation.

Assist in identifying budget variances, cost trends, and potential financial issues.

Support invoice verification, budget reconciliation, accruals, and other month-end financial activities.

Assist with preparation of financial reports, dashboards, and management updates.

Support Project Managers with budgeting, forecasting, funding requests, and project financial documentation.

Coordinate with Finance, Procurement, vendors, and project teams on invoices, payments, and budget-related matters.

Project Tracking & Reporting

Maintain project information across timelines, deliverables, risks, issues, dependencies, resources, and financials.

Assist in preparing weekly and monthly project status reports.

Track milestones, outstanding actions, risks, and issues and follow up with relevant stakeholders.

Maintain PMO trackers, dashboards, and reporting tools.

Support project governance reviews, audits, and compliance checks.

Identify discrepancies in project data and help improve reporting processes.

Project Administration & Resource Support

Support Project Managers with invoices, purchase requests, vendor payments, and timesheet tracking.

Coordinate resource onboarding, offboarding, access requests, and project logistics.

Maintain resource trackers, utilisation reports, leave plans, and workforce information.

Organise project meetings, workshops, and stakeholder sessions.

Prepare meeting minutes, record key decisions, and track action items through to closure.

Maintain shared project folders and ensure documents are properly organised and version-controlled.

Requirements

Experience in PMO, project coordination, project administration, business operations, finance operations, or programme support.

Exposure to project budgeting, cost tracking, financial reporting, invoicing, or forecasting is preferred.

Good proficiency in Microsoft Excel, including Pivot Tables, Lookups, data analysis, and reporting.

Experience with Power BI, Jira, Confluence, MS Project, or other project/reporting tools would be advantageous.

Strong organisational, analytical, and stakeholder-management skills.

Good attention to detail and ability to manage multiple priorities.

Comfortable working in a fast-paced project environment.

Experience supporting technology, transformation, government, or public-sector projects would be advantageous.

Registration No.: R25156061

EA No.: 11C3373