Executive (Facilities Management / Procurement)

1. Key Responsibilities

Inventory & Asset Management

Conduct annual fixed asset counts to ensure minimal discrepancies.

Maintain accurate records of internal inventory and fixed assets in the Fixed Asset Register, ensuring proper tagging and documentation.

Review and update Standard Operating Procedures (SOPs) related to asset management.

Support cost-saving initiatives in asset preservation.

Facility Maintenance & Safety

Maintain high hygiene standards and proper record-keeping across all sites.

Oversee maintenance of building equipment, lifts, and ensure timely servicing.

Manage security measures, including CCTV systems and premises safety.

Implement and monitor Safety Management Measures (SMM)

Service & Maintenance Contracts

Conduct annual evaluations and reviews of service / maintenance vendors.

Track and manage contract renewals to ensure timely servicing of New Hope CS sites.

Logistics & Operational Support

Coordinate transportation for donation collections and deliveries if necessary.

Ensure timely renewal of scheduled maintenance services.

Supplier & Vendor Management

Maintain and update a list of approved vendors.

Conduct annual vendor evaluations for quality assurance.

Procurement Support

Assist Finance in the procurement approval process by preparing evaluation matrices for quotations, projects, and ITQs.

Work with the Finance Director / Manager to streamline procurement processes.

AV Support

Provide AV support for internal events.

ESG (Environmental, Sustainability, & Governance) Initiatives

Support the ESG task force in developing and executing sustainability programs.

Assist in aligning ESG initiatives with corporate goals, regulations, and industry standards.

Monitor and report ESG program performance, risks, and progress to leadership.

Engage stakeholders to enhance awareness and collaboration on sustainability efforts.

Ensure compliance with ESG regulations, risk management, and best practices.

Others

Any other related duties in New Hope CSL as assigned by the Reporting Officer.

2. Accountability

Reports to Senior Executive / Deputy Director, Organisation Development

3. Education and Experience

Minimum Diploma/Degree in relevant disciplines.

At least 2 years of experience in a similar capacity or related industry (Preferred but not required)

The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. You may be required to perform job-related tasks other than those specifically presented in this description. This job description does not constitute a contract of employment