ECDA Grants & Compliance Executive (East / 5 days) [EL]

Grant & Regulatory Reporting

Oversee the preparation, reconciliation and submission of monthly and periodic ECDA-related grant and reporting requirements.

Ensure enrolment, residency, attendance and programme-related data are accurately reconciled across internal systems and regulatory records.

Review discrepancies, coordinate corrective actions and ensure appropriate supporting documentation is maintained.

Coordinate the submission and internal clearance process for Operating Grants, Recurrent Grants, Pre-Operating Grants and applicable programme grants.

Monitor submission timelines and ensure all required declarations, adjustments and supporting documents are completed appropriately.

Data & Reporting Governance

Establish and maintain accurate records for enrolment, attendance, grant and programme-related reporting.

Work with relevant operational stakeholders to investigate data discrepancies and implement timely corrections.

Review calculations and supporting information before submission to ensure consistency and completeness.

Maintain appropriate documentation and audit trails for reporting and compliance purposes.

Audit & Compliance Coordination

Serve as the central coordinator for annual ECDA external audits and company audit certification exercises.

Coordinate audit schedules, participating centres, documentation requirements, meetings and fieldwork arrangements.

Liaise with internal stakeholders and external auditors to facilitate the timely exchange of information and supporting documents.

Coordinate management responses, clarification requests and follow-up actions arising from audit exercises.

Track post-audit rectification activities and monitor completion within the required timelines.

Document & Stakeholder Management

Establish and maintain structured digital repositories using platforms such as OneDrive and SharePoint.

Manage document access for relevant stakeholders while ensuring appropriate record-keeping.

Coordinate with Centre Leaders, Operations, Finance/AFD, HR, Internal Audit and other relevant stakeholders to ensure timely completion of reporting and audit requirements.

Maintain comprehensive records to support management review, regulatory reporting and audit readiness.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

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