Accounts Executive (Maritime)

Responsibilities

Handle and maintain a full set of accounts for maritime or shipping operations, including general ledger, accounts payable, accounts receivable, journal entries, accruals, prepayments, and fixed assets.

Process and verify invoices relating to vessel operations, including port charges, agency fees, bunker expenses, repairs and maintenance, vessel supplies, and other operating costs.

Manage accounts payable by reviewing supplier and port agent invoices, preparing payment schedules, processing payments, and reconciling vendor statements.

Manage accounts receivable, including preparation of invoices, monitoring outstanding balances, following up on overdue payments, and maintaining customer ageing reports.

Review and reconcile vessel-related expenses and disbursement accounts to ensure costs are properly recorded and allocated to the correct vessel, voyage, or cost centre.

Perform monthly bank reconciliations and investigate discrepancies between bank statements, accounting records, and operational transactions.

Support month-end, quarter-end, and year-end closing activities, including preparation of vessel cost schedules, accruals, reconciliations, and financial reports.

Assist in preparing management reports, vessel operating cost reports, cash flow reports, budget comparisons, and variance analysis for management review.

Support external audits, tax filings, GST/VAT matters, and statutory reporting by preparing supporting schedules and documentation and responding to auditor queries.

Liaise with vessel managers, operations teams, port agents, suppliers, ship owners, charterers, banks, auditors, and other external parties on accounting and payment-related matters.

Requirements

Diploma or Degree in Accounting, Finance, Business Administration, Maritime Business, or a related discipline.

Typically 2–4 years of relevant accounting experience, preferably within the maritime, shipping, ship management, logistics, or marine industry.

Experience in full-set accounting, accounts payable, accounts receivable, general ledger, bank reconciliation, month-end closing, and financial reporting.

Familiarity with maritime-related expenses such as port disbursements, bunker costs, vessel operating expenses, agency fees, crew-related costs, and voyage expenses would be an advantage.

Proficient in Microsoft Excel and accounting or ERP systems; experience with maritime or vessel management accounting systems would be an added advantage.

Clarence Khoh

R1552376